The phases of a project: Monitoring


We have reached the fourth phase of our project, which together with the previous one are the most crucial of the whole process: monitoring.

Because of the importance we are giving to both, they are almost one, since their existence is not conceivable separately. And in this one we are now facing, we have to control that everything executed is being developed in the right way, following the established control indicators.

Therefore we could indicate that the identification of these control indicators would be the first thing to do in this phase; because they will be the ones who will offer us the appropriate metrics to evaluate the entire process, and thus be able to continuously check that no irregularities occur.

The next step in the life cycle of this process is to obtain and evaluate these metrics, which is what we will actually call monitoring.
For this we can create two different groups: those who collect the data and those who evaluate them. In this way, we will achieve more accurate analyses, because “four eyes see more than two”.
Of course, and of course, these groups will have to be sufficiently qualified for the task at hand.
The correct interpretation of the data will indicate whether everything is developing as planned or whether, on the contrary, corrective measures must be taken.
Because let’s not fool ourselves, plans are rarely fulfilled to the letter, and we must be agile enough to tackle any problems that may arise.

A quick communication of the deviations that may be occurring is essential, as well as the communication of the actions or measures to be taken. Third step.
Again, as in the whole process, it is very important that the flow of information be fluid among all the teams, both in decision-making and execution.

Finally, we could say that one of the characteristics that can make this process more effective is how dynamic it is.
A quick adaptation to the new characteristics that arise is a parameter that can significantly increase the level of success. And all this always within the parameters of the resources at our disposal.

And as a cautious man is worth two, it is always necessary to have a contingency plan. A plan B.
Something that allows us to resume the correct course to the process if it deviates a little from the marked path.

And you know, if you have any doubts about this or any of the above, anyone from the SCWUIMAC! team can tell you in person all the questions you have about it. We love to talk about projects!


Photo: Mathew Smith